Wayfinding basics: how to find your hotel and catch your train

When it comes to travel wayfinding I’m old school—I use paper, as in maps and notes, and I talk to people.  It’s not that I’m opposed to technology (although I am possibly the last non-grandmother alive still using a flip-phone), it’s just that technology can and will fail just when you need it most.  How’s that fancy app working out for you when you climb out of an airplane with a dead phone and no WiFi?  At any rate, I’m writing for you budget travelers who are more inclined to use public transportation than rent a car with GPS.

Here’s how to roll your travel connections with confidence:

  • Carry a small notebook and write down all your airport connections, including the terminal, gate and flight number.  If you’re able to get this information for your connecting flights in advance, do it.  Sure, you may have a two hour layover, but plan as if a flight delay could reduced that leisurely layover down to a 20 minute sprint.
  • Write down all the steps you’ll need to get from the airport to your hotel.   Don’t forget to include where to catch your bus/train into town, the price of the ticket, where to buy the ticket, and walking directions from the bus/train stop to your room.  If you’re traveling with someone else, review these steps together prior to departure and again before landing.
  • Use Google Maps to print out walking instructions mapping the journey from wherever your bus/train stops to your hotel.  If possible, cross reference the google map with a commercially printed map so you can see major landmarks.  Again, it’s important to study this in advance, before you hit the pavement.
  • Prior to departure, look at your hotel in Street View on Google Maps.  If you’re slightly lost, it can really helpful to know what the building looks like.
  • For early morning departures, locate your bus or train stop in advance.  For example, on our last trip one of our buses departed at 5:45 am.   We walked to the bus station the night before, found the level and departure gate for the bus, and then timed our walk back to the room so we’d know how early to leave in the morning.  This is a good plan for large train stations too.
  • Beware of bus connections in rural areas.  Twice in the past year we’ve been waiting for a local bus at the right place and time, only to watch helplessly while the bus sped by…on the other side of the street.   The best way to avoid this situation is to ask your bus driver in advance.  Let’s say you catch a bus from a train station and are departing at Tiny Village.  Before getting off the bus in Tiny Village, ask the driver, “We need to take this bus to the station tomorrow morning.  Where is the stop?”
  • Allow extra time for all transportation connections.  Avoid tight layovers whenever possible.
  • Carry the location and phone number of your hotel with you at all times, and don’t forget to write down your room number when you check in.  I make a small printout of our itinerary, complete with hotel addresses and phone numbers, and we each keep a copy of it in our moneybelts.
  • Have a backup plan.  In case you miss your train, write down the time of the next train to your destination.  And oh yeah, if you’re in a rural area and you’ve missed the only bus out, you’ll be really glad to have the phone number of a local taxi company on hand.
  • Talk to people.  A couple of years ago we we traveling in France and our train was delayed.  As we approached our connection, we despaired that we would most certainly miss our next train.  We struck up a conversation with a French man from the area and he kindly located a conductor and had him look up our next train’s track number.  Armed with the track number, we were able to dash out at the station and catch our connecting train with 30 seconds to spare.

I know, you’re thinking all this is a bit OCD.  Trust me: even the most straightforward travel connection can become overwhelming when you factor in jet lag, stress, bad weather, language barriers and the disorientation that comes with being in a foreign country.  Another important consideration is safety.  Regardless of your destination, transportation hubs are ground zero for scam artists and pickpockets.  You don’t want to stand around looking confused and vulnerable.  Do your homework in advance and you’ll stay safe, save money, and maximize your valuable vacation time.

What are your favorite old school wayfinding tips?



When you’re en-route from one destination to the next, review your walking directions and get oriented with a town map.  Or……scratch that, just take a nap.



  1. I’m so old school that I’d have to learn how to use technology! Nice, practical tips!


    1. Thanks Tricia–I’m glad I’m not the only one!


  2. I did it your way in the pre technology days…and did it the same way when we managed to get ourselves to Spain last year.
    Belt and braces works!


    1. We’re like cavewomen, amongst the iPhones….

      Liked by 1 person

      1. But you are so right…when technology goes down we still have our notes…


  3. This is really handy – I’m off to Italy on tuesday so this was just the extra encouragement I needed to get all the details sorted 🙂


    1. Oooh lucky you! Where are you going in Italy?


      1. Well I’m co-organising a uni trip to Rome and then myself and the other co-organiser are off to Perugia, Florence and Milan. Very excited as I have never been to Italy.

        (Making me the perfect co-organiser to take 18 other people to Rome o.O )


  4. rocibel · · Reply

    Thanks for reminding me that I need to know my hostel’s direction because I don’t know what kind of transport to get from Gatwick airport and I’m a couple of weeks away of my travel to London.


    1. If you email your hostel they’ll likely send you good directions. I hope you have a great time in London–what an exciting city!

      Liked by 1 person

  5. Reblogged this on Travelbug.


  6. Love it! Keep the old school alive!


    1. And you keep it rollin’ old school in Columbia!

      Liked by 1 person

  7. I only use a paper map as a back-up. When I was in Rome in January, we exclusively used my smartphone. In the USA, my carrier is T-Mobile and they offer FREE international data. I figure I’ve saved $1000’s in data charges while in Europe, Australia and New Zealand in the past couple of years. The awesome thing about using Google Maps on your smartphone is that it is effortless to use public transit! We got a bus pass and rode public buses all over Rome because Google Maps told us where to go (closest bus stop location), what bus # to take and what time it stopped at the stop. And it was always right within 10 minutes! Looking forward to using it in Ireland in a few weeks!


    1. That does sound super-handy. Maybe if I ever get a smart phone I can try it out. Wishing you a wonderful trip to Ireland in the Spring!

      Liked by 1 person

  8. Great tips. I download maps to my phone so they are readily available on the ground but in the process I add waymarkers for things like my hotel or sites to see. That gives me a chance to familiarize myself with a place before arrival. (Part of the enjoyment of anticipation!)

    Using google maps when you still have free wifi will leave information cached in your phone that can be accessed without using data. If needed, you can do a quick spot check with location if you really can’t figure it out from your surroundings.


    1. You’re so right Eileen–the anticipation is a big part of the enjoyment!


  9. Reblogged this on khansquest and commented:
    Travelers may read this!


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